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Yale University Student Employment

TimesheetX Change: Change a Student's Account (charging COA)


This form is used if changes to a student's electronic time sheet are required. Please note that only authorized supervisors or Business Managers may request changes.

1. Your Name
2. Your Email Address
3. Department Name:

Student Information

4.
Name of the Student :

*You may enter multiple names if the same changes are required.

5.
Student Net ID:

Please enter in the same order as the students named above

6.
Student Job Title:

Please enter in the same order as the students named above Please use the exact Job Title as shown on your View Hires and Accounts Page.



Change Student Account

7. Does the new account currently exist in TimesheetX?
8.
Enter the name of the account.

9.
Please confirm the COA.

(use periods between segments, do not add the fund, ledger account or spend category )
Example: CO01.Grant/Gift/YD.Cost Center.PG.PJ.Assignee (if applicable)

10.
Have you validated this COA?
Please Validate Here: Yale COA Validator

11.
Enter the Date the new account should begin for the student:

PLEASE NOTE: The date must be a Sunday (start of a pay period). If a student has already opened a timesheet for the week, the account change will be applied the following week.
12.
Do you want (late) timesheets for pay periods prior to the date above go to this new account, or the old one?

13.
Additional Comments:

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